Welcome to InsiteVR! 

Whether you've just signed up for a trial, or someone in your company has added you to their organization, this article is your hub for getting a handle on what InsiteVR is. 

This guide is a broad overview of a number of topics with the goal to take you through downloading the app, uploading a model, navigating VR, and starting a meeting. There are a number of links to more detailed articles scattered throughout each section if you want a deeper understanding on any particular topic.

1. Getting Started

First things first, you're going to want to download the InsiteVR application. If you're using an Oculus Go or GearVR, you can find the app in the Oculus store. Regardless if you're using a mobile VR headset or a desktop VR headset you should download the Desktop Application

InsiteVR supports Oculus Rift, HTC Vive, Windows Mixed Reality, (desktop VR headsets) Oculus Go, and GearVR (mobile VR headsets). For a breakdown of each headset as well as explanations of terms you might hear thrown around about the differing headsets, read our Overview of VR Headsets article.

Functionalities of the Desktop Application

  • Connect to desktop VR headsets: Oculus Rift, HTC Vive, Samsung Odyssey, and other Windows Mixed Reality headsets
  • Place Views and 360 Hotspots throughout your 3D model 
  • Start Meetings and create the Meeting link to send to meeting participants
  • Mirror the view of mobile headsets like the GearVR and Oculus Go for in-person meetings
  • Installs the plug-ins so you can upload models to InsiteVR directly from Navisworks, Revit, and Sketchup

You can find the mobile InsiteVR application in the Oculus store. Navigate to the app store in your headset, search for InsiteVR, and click download.

Again, you should still download the desktop application even if you intend to use InsiteVR on mobile. There are features you can only access on the desktop, such as views and hotspots. 

Uploading a Model to Share with Others

Now that you've got InsiteVR downloaded, you're ready to upload a model!

We support models from  Navisworks, Revit, and Sketchup

  • To upload a model: use the add-in that was included with the InsiteVR desktop application install with the tool of your choice: Navisworks, Revit, or Sketchup

The model first has to upload to our servers. If this fails, check your internet connection. If you're uploading a large file, try to be on a wired (ethernet) connection.

Second, the model has to process in our servers to prepare it for virtual reality. This can take anywhere from a few minutes to around an hour depending on the size and complexity of your model. 

Previewing Your Model

When you use one of the InsiteVR add-ins, you'll first have the option to export a local preview of your model that's VR-ready. The preview process is incredibly fast, so you'll have access to your model much sooner for testing before making a full upload.

In the local preview, you can walk around your model and view it using desktop VR like you would an uploaded model.

You can also share the local preview between machines. Other PCs don't even need Revit installed to view the local preview, all they need is InsiteVR.

Once you’re ready to upload your model to our servers, click the “Upload to InsiteVR” button on the top left of your screen. 

Processing Options

Once your model is uploaded and briefly analysed by our system, you'll be given a choice of processing options. 

  • Mobile vs Desktop: Determines whether we optimize your model for mobile VR headsets and desktop VR headsets, or just desktop. If you have an Oculus Go or GearVR, choose mobile processing. If you're only using desktop VR, then choose desktop processing. If you process for mobile you can also view it on your desktop headsets but if you process for desktop it will be unavailable on mobile.
  • Textured vs Sketch: This option determines if your model will be processed with it's original textures or if it will be shown as a white sketch model with all textures stripped out. Sketch mode is a great way to draw focus to the space rather than the materials and colors. 
  • Basic vs Detailed: Basic Lighting will speed up processing time, but it will not show sun shadows or ambient occlusion (dark corners). This is ideal if you require fast iterative model processing. The Detailed lighting option will take significantly longer, but will show solar shadows and ambient occlusion.

Troubleshooting your Model

If your model fails to process or doesn't look as expected once you see it in InsiteVR, here are some steps you can take.

  • Check the processing options: Detailed lighting always takes longer than basic lighting, and can sometimes cause more complex models to fail. If a model can't process with detailed lighting, try again with basic and see if it succeeds.
  • In SketchUp models that fail to process: try removing foliage, especially trees that are placed off the main area of the model. In general, before uploading to Insite clean up any floating objects.
  • Make sure there's a floor plane to stand on in your model
  • Not all Revit material properties are supported so they may not be reflected in the Insite version of your model, check here and here for more details
  • OBJ models need to be in a zip file that includes the MTL and textures folder to show their materials/textures
  • Contact support@insitevr.com :) If your model is an OBJ or FBX, please include which modeling software it's from. If possible, try to include screenshots of your issue!

3. Getting Around in Virtual Reality

With a model uploaded and processed, you're ready to jump into VR! First things first, open the InsiteVR desktop app or mobile app. 

In the application you'll see all the models you've uploaded, as well as a Sample Project we include for testing features out.


Without VR, use the keyboard walk or fly. Click and drag the mouse to look around.

With VR, use your controllers to move around. This article goes over all the different controllers and their buttons, as well as locomotion styles. In general, the trigger button is used to select things while the circle pad or analog stick moves you around the world.

4. Starting a Meeting

Multiuser Meetings in Virtual Reality

InsiteVR's core feature is allowing you to invite others into your 3D model to hold a virtual multiuser meeting. 

Although you can use any headset to host a meeting, we recommend the host use a desktop VR headset like the Oculus Rift or Samsung Odyssey, as they have the full suite of tools available. Participants can join using any headset, or even follow along in the desktop application without VR.

Read our blog post for some in-depth tips on hosting and joining meetings

Once you start a meeting, click "invite" and you'll get a meeting link. Simply send this meeting link to all your meeting participants, once they click it they'll be prompted to download the InsiteVR desktop application and join the meeting. They can join via the desktop application or desktop VR this way.

Meeting participants do not need to have an account and do not need to have signed up for InsiteVR to join a meeting. All they need is the meeting link, and to download the desktop application.

  • To join a meeting using mobile VR, you'll need to be a member of the project where the meeting will happen. If you're the host, you can invite others to your project. If you're a participant, just ask to be invited from whoever is running the meeting.
  • Once you're a member of the project, enter the model and once the host has started the meeting you'll automatically join.

Have Fun!

Read Getting Started: Part II for information on the many features and tools of InsiteVR

If you have any questions at all, don't hesitate to reach out to support@insitevr.com!

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